Tracking Budget and Spend

The Budget and Reporting section gives you a clear picture of what your event is costing as you plan. It pulls in travel spend automatically from Navan and gives you a place to log any additional vendor expenses, so everything is in one place when you need it.

Your travel spend is pulled in directly from Navan and updates automatically as participants book flights, hotels, and transportation. You don't need to do anything to set this up— it's connected to your event from the start.

You can also access the Manager dashboard from this view, should you need it.

Any hotel or venue booked through BoomPop will automatically appear here as a contracted vendor expense. This keeps your accommodation costs visible alongside your travel spend without any manual entry.

First, select a vendor from the dropdown. If the vendor is already associated with your event (via your Shortlist), it will appear as a suggestion, otherwise you can search for it or enter it manually.
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Click Add item to get started.

Next, choose a vendor type from the list, such as restaurant, transportation, activity, AV, and more.

Then fill in the expense details: a brief description, the cost, and whether the amount is an estimate. If it's an estimate, you can flag it as such and come back to update the final amount later.

Optionally, upload any relevant files such as a menu, invoice, or receipt to keep everything in one place.

Once saved, the expense will appear in your running list and contribute to your overall event spend total.

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You can download your full expense report at any time as an PDF, Excel, or CSV file.

To make changes to a saved expense, click on the line item to open it. From there you can click Edit item to update any of the details, View vendor page to pull up the vendor's full profile, or remove the item entirely if it's no longer needed.

Each expense also shows when it was last edited and who made the change, so you always have a clear audit trail as your event comes together.

Keep your expense list updated as your event comes together -- the more complete it is, the clearer your total event cost will be when it's time to report on spend.